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SharePoint Online Migration

SharePoint Online Migration

Seamlessly migrate your file systems or legacy SharePoint to SharePoint Online with zero downtime, enhanced security, and full user adoption.

Depending on user count & data volume
$5,000 – $15,000
From Chaos to Cloud: Migrate with Confidence
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Technologies Used

Modernize Your Collaboration.

Upgrade to SharePoint Online with secure, structured, and worry-free migration—backed by governance, automation, and user readiness.

The SharePoint Online Migration Package helps your business transition from on-premise servers, file shares, or outdated collaboration tools into a modern Microsoft 365 environment. We offer full-service migration—including discovery, pre-migration cleanup, architecture planning, live cutover, and post-migration validation. Whether you're moving from SharePoint 2010/2013, file shares, Dropbox, or third-party systems, HarjTech ensures your transition is smooth, secure, and disruption-free.We don’t just move your data—we reimagine your structure, permissions, and user experience for future scalability.

SharePoint Online Migration

From Audit to Go-Live — Our Proven Framework

Your migration roadmap, executed with precision.

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Assessment & Scoping

We begin with a discovery call and system inventory to understand your current data landscape. This includes SharePoint on-prem, file servers, or 3rd party storage. We identify pain points, compliance risks, user needs, and transformation goals.

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Architecture Planning

Based on findings, we design your SharePoint Online information architecture (IA). We map sites, libraries, metadata, and hub associations to support your business units. This step ensures future growth, governance, and MS Teams integration.

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Pre-Migration Cleanup

We identify and archive ROT (redundant, outdated, trivial) content, convert file paths over 400 characters, fix unsupported characters, and clean permission bloat.

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Migration Execution

We use tools like ShareGate or Microsoft Migration Manager to move content in phases. We test each batch for metadata integrity, user access, and structure. Downtime is minimized or eliminated entirely.

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Validation & UAT

After cutover, we validate with automated scripts and user testing. Issues are resolved collaboratively. We confirm version history, metadata, and security mappings are accurate.

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Handoff & Training

We deliver training sessions for IT admins and end users, governance materials, and support for 2–4 weeks post-migration. Adoption metrics are shared, and future roadmap recommendations are delivered.

Why Choose This

Move Forward, Not Just Your Files.

A true digital migration transforms your structure, not just your storage.

End-to-End Managed Migration

From planning to validation—we handle it all, so you don’t lift a finger.

Zero Data Loss Guarantee

Enterprise-grade tools and validation scripts ensure every byte is accounted for.

Modern Structure Design

We don't just lift-and-shift—we reorganize and future-proof your information architecture.

Custom Permissions Mapping

Your old access controls are analyzed and reconfigured for modern Microsoft 365 security models.

Post-Migration Governance

We embed governance frameworks so your environment stays compliant.

User Adoption & Training

We include team-specific learning materials and onboarding for maximum engagement.

What You Get

Your Modern Workplace, Delivered.

Everything you need for a secure, scalable, and successful migration.

Pre-Migration Discovery & Inventory

Audit your current systems, sites, libraries, and permission structures.

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Identify All Existing Content Repositories
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Map Site Collections, Libraries, and Permissions
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Perform ROT Analysis (Redundant, Outdated, Trivial Content)
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Assess Customizations, Workflows, and Integrations

Migration Strategy & Timeline

We create a tailored roadmap for execution, phased cutovers, and user communications.

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Define Migration Objectives & Constraints
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Choose the Right Migration Approach
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Select Migration Tool(s)
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Create Migration Schedule (Pilot + Waves)
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Build Risk & Contingency Plan

Information Architecture Redesign

Modernize your structure using SharePoint Online best practices.

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Assess Current Information Architecture
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Identify Stakeholder Usage Needs
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Design New Site & Library Structure
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Create Metadata and Content Type Strategy
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Map Old to New Structure

Data Cleanup & Content Mapping

Archive ROT (Redundant, Outdated, Trivial) data and plan folder-to-site mappings.

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Audit Existing Content Repositories
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Define Cleanup Rules with Stakeholders
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Tag Content for Cleanup or Archival
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Build Content Mapping Workbook
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Build Content Mapping Workbook
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Build Content Mapping Workbook
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Build Content Mapping Workbook

Frequently Asked Questions

Common questions about working with HarjTech

Who would benefit from using Power Apps, Power Automate, and Power BI?

Organizations of all sizes can benefit from using Power Apps, Power Automate, and Power BI. These tools are ideal for businesses looking to enhance productivity through custom app development, automate workflows to save time, and gain valuable insights from their data to make informed decisions. From small startups to large enterprises, these tools provide scalable solutions to meet diverse business needs.

To what extent can Microsoft Teams be customized for my business needs?

Microsoft Teams is highly customizable to fit your business needs. You can create custom channels for different projects or departments, integrate third-party apps and services, and use bots to automate tasks. The ability to add tabs for quick access to frequently used documents, websites, or apps further enhances its flexibility. This customization ensures that Teams can be tailored to support your specific workflows and business processes effectively.

In what ways does Microsoft Teams improve team collaboration?

Microsoft Teams enhances collaboration by providing real-time communication through chat, voice, and video calls. It also integrates with various Microsoft 365 applications, enabling seamless file sharing, co-authoring documents, and managing projects. Teams' features like channels and tabs allow for organized communication and quick access to necessary tools and information, fostering an environment where teams can collaborate efficiently and effectively.

What data sources can Power BI connect to?

Power BI can connect to a wide range of data sources, including Excel spreadsheets, cloud-based data services, on-premises databases, and various third-party applications. This versatility allows businesses to consolidate data from multiple sources into a single platform for comprehensive analysis and reporting. Power BI's extensive connectivity options ensure that users can leverage all relevant data for informed decision-making.

How is Microsoft Copilot integrated into Microsoft 365 applications?

Microsoft Copilot is seamlessly integrated into Microsoft 365 applications, such as Word, Excel, PowerPoint, Outlook, and Teams. It works alongside these applications, providing AI-powered suggestions and automation features directly within the user interface. For example, in Word, Copilot can help draft documents, while in Excel, it can assist with data analysis. This integration allows users to enhance their productivity without needing to switch between different tools.

How does Microsoft Teams facilitate remote work?

Microsoft Teams is designed to support remote work with features like video conferencing, screen sharing, chat, and file collaboration. It enables remote employees to stay connected, collaborate in real time, and access important documents from anywhere. The mobile app ensures that team members can communicate and stay productive on the go. These features make it easier to manage remote teams, ensuring that business operations continue smoothly regardless of location.

Ready to Transform Your Business?

Let's discuss how our productized solutions can drive your success

Ready to Get Started?

Let's discuss your project and discover how HarjTech can help transform your organization with Microsoft solutions.

Productized IT Consulting & Digital Solutions. Serving clients across Canada with outcome-driven Microsoft solutions that deliver guaranteed results.

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