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SharePoint Online Migration

SharePoint Online Migration

Seamlessly migrate your file systems or legacy SharePoint to SharePoint Online with zero downtime, enhanced security, and full user adoption.

Depending on user count & data volume
$5,000 – $15,000
From Chaos to Cloud: Migrate with Confidence
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Technologies Used

Modernize Your Collaboration.

Upgrade to SharePoint Online with secure, structured, and worry-free migration—backed by governance, automation, and user readiness.

The SharePoint Online Migration Package helps your business transition from on-premise servers, file shares, or outdated collaboration tools into a modern Microsoft 365 environment. We offer full-service migration—including discovery, pre-migration cleanup, architecture planning, live cutover, and post-migration validation. Whether you're moving from SharePoint 2010/2013, file shares, Dropbox, or third-party systems, HarjTech ensures your transition is smooth, secure, and disruption-free.We don’t just move your data—we reimagine your structure, permissions, and user experience for future scalability.

SharePoint Online Migration

From Audit to Go-Live — Our Proven Framework

Your migration roadmap, executed with precision.

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Assessment & Scoping

We begin with a discovery call and system inventory to understand your current data landscape. This includes SharePoint on-prem, file servers, or 3rd party storage. We identify pain points, compliance risks, user needs, and transformation goals.

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Architecture Planning

Based on findings, we design your SharePoint Online information architecture (IA). We map sites, libraries, metadata, and hub associations to support your business units. This step ensures future growth, governance, and MS Teams integration.

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Pre-Migration Cleanup

We identify and archive ROT (redundant, outdated, trivial) content, convert file paths over 400 characters, fix unsupported characters, and clean permission bloat.

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Migration Execution

We use tools like ShareGate or Microsoft Migration Manager to move content in phases. We test each batch for metadata integrity, user access, and structure. Downtime is minimized or eliminated entirely.

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Validation & UAT

After cutover, we validate with automated scripts and user testing. Issues are resolved collaboratively. We confirm version history, metadata, and security mappings are accurate.

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Handoff & Training

We deliver training sessions for IT admins and end users, governance materials, and support for 2–4 weeks post-migration. Adoption metrics are shared, and future roadmap recommendations are delivered.

Why Choose This

Move Forward, Not Just Your Files.

A true digital migration transforms your structure, not just your storage.

End-to-End Managed Migration

From planning to validation—we handle it all, so you don’t lift a finger.

Zero Data Loss Guarantee

Enterprise-grade tools and validation scripts ensure every byte is accounted for.

Modern Structure Design

We don't just lift-and-shift—we reorganize and future-proof your information architecture.

Custom Permissions Mapping

Your old access controls are analyzed and reconfigured for modern Microsoft 365 security models.

Post-Migration Governance

We embed governance frameworks so your environment stays compliant.

User Adoption & Training

We include team-specific learning materials and onboarding for maximum engagement.

What You Get

Your Modern Workplace, Delivered.

A true digital migration transforms your structure, not just your storage.

Pre-Migration Discovery & Inventory

Audit your current systems, sites, libraries, and permission structures.

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Identify All Existing Content Repositories
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Map Site Collections, Libraries, and Permissions
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Perform ROT Analysis (Redundant, Outdated, Trivial Content)
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Assess Customizations, Workflows, and Integrations

Migration Strategy & Timeline

We create a tailored roadmap for execution, phased cutovers, and user communications.

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Define Migration Objectives & Constraints
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Choose the Right Migration Approach
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Select Migration Tool(s)
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Create Migration Schedule (Pilot + Waves)
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Build Risk & Contingency Plan

Information Architecture Redesign

Modernize your structure using SharePoint Online best practices.

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Assess Current Information Architecture
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Identify Stakeholder Usage Needs
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Design New Site & Library Structure
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Create Metadata and Content Type Strategy
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Map Old to New Structure

Data Cleanup & Content Mapping

Archive ROT (Redundant, Outdated, Trivial) data and plan folder-to-site mappings.

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Audit Existing Content Repositories
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Define Cleanup Rules with Stakeholders
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Tag Content for Cleanup or Archival
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Build Content Mapping Workbook
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Build Content Mapping Workbook
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Build Content Mapping Workbook
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Build Content Mapping Workbook

Frequently Asked Questions

Common questions about working with HarjTech

What resources are available to help businesses implement and use Microsoft Teams?

Microsoft offers extensive support and training resources for Microsoft Teams, including online tutorials, webinars, community forums, and professional consulting services. The Microsoft Teams help center provides detailed guides and troubleshooting tips, while the Microsoft Learn platform offers in-depth training courses. These resources help businesses effectively implement and use Teams, ensuring users can fully leverage its capabilities.

In what ways can SharePoint Online streamline and improve business processes?

SharePoint Online enhances business processes by automating workflows, facilitating document collaboration, and providing powerful tools for project management and communication. This leads to increased efficiency, reduced errors, and improved productivity across the organization. By streamlining routine tasks and improving data management, businesses can focus more on strategic activities that drive growth and innovation.

What specific benefits does Microsoft Teams provide to small businesses?

Microsoft Teams offers small businesses an affordable and scalable solution for communication and collaboration. Features such as video conferencing, screen sharing, chat, and file storage are available even in the free version. Small businesses can benefit from streamlined workflows, enhanced team communication, and the ability to integrate with other business-critical apps like CRM systems, project management tools, and more. This comprehensive tool helps small businesses operate more efficiently and compete effectively.

How secure is SharePoint Online for sensitive business information?

SharePoint Online offers enterprise-grade security features, including encryption, multi-factor authentication, and compliance with industry standards. Microsoft continuously updates its security protocols to protect data against threats. These robust security measures ensure that sensitive business information remains protected from unauthorized access and cyber threats.

What integrations are available between SharePoint Online and other Microsoft products?

SharePoint Online seamlessly integrates with Microsoft 365 applications, including Outlook, Teams, OneDrive, and Power BI. This integration enhances productivity by allowing users to work within a unified, familiar environment. The integration facilitates better data flow, collaboration, and communication across different tools, making it easier to manage projects and share information.

Who should consider using Microsoft Copilot?

Microsoft Copilot is beneficial for professionals and businesses of all sizes, across various industries. It is particularly useful for those who regularly use Microsoft 365 applications and want to streamline their workflows, enhance their productivity, and leverage AI-driven insights to improve their work. Whether you're a small business owner, a corporate employee, or a freelancer, Copilot can help you achieve more with less effort.

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Let's discuss how our productized solutions can drive your success

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Let's discuss your project and discover how HarjTech can help transform your organization with Microsoft solutions.

Productized IT Consulting & Digital Solutions. Serving clients across Canada with outcome-driven Microsoft solutions that deliver guaranteed results.

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