Microsoft SharePoint is a powerful content management and collaboration platform used by organizations of all sizes to create secure intranets, manage files, automate workflows, and centralize business information. SharePoint is part of the Microsoft 365 ecosystem, which means it integrates seamlessly with Teams, Outlook, OneDrive, and Power Platform — making it the foundation for a modern digital workplace.

Whether you're building a corporate intranet, department site, document center, or records management solution, SharePoint provides the flexibility and scalability to support your organization’s evolving needs.

How Does SharePoint Work?

At its core, SharePoint provides secure websites (called sites and subsites) that teams use to store, manage, and share content. Each site can contain:

• Document libraries for files
• Lists for structured data (tasks, issues, forms)
• Pages to publish internal news, policies, and guides
• Permissions to control who can see, edit, or manage content
• Web parts to display calendars, charts, forms, videos, and more

Admins and content owners can tailor SharePoint experiences based on department needs, company structure, or business processes.

Why Use SharePoint Instead of Traditional File Shares or Intranets?

• Centralized Access: One platform for documents, announcements, forms, and collaboration
• Version Control: Built-in file history, co-authoring, and recovery
• Enterprise Search: Quickly locate documents, sites, and content
• Granular Permissions: Control access down to the file or field level
• Microsoft 365 Integration: Connects with Teams, OneDrive, Outlook, and Power Automate
• Customization: Easily brand, configure, and extend for your business
• Mobility: Access content from any device with native support for mobile and web
• Security & Compliance: Meets enterprise standards for data protection and governance

SharePoint is far more than a file repository. It’s a fully integrated content platform that supports collaboration, communication, and business operations — whether your teams are remote, hybrid, or in-office.

Common Use Cases for SharePoint

• Department or team sites
• Document management systems (DMS)
• Company intranet or HR hub
• Project collaboration portals
• Records retention and audit readiness
• Request tracking or onboarding workflows
• Knowledge bases and SOP libraries
• Custom apps powered by lists and Power Platform

How to Get Started with SharePoint

1. Assess your organization’s current document and collaboration needs
2. Choose between SharePoint Online (cloud-based) or hybrid/on-premise if required
3. Define your site architecture, structure, and governance standards
4. Configure document libraries, metadata, content types, and navigation
5. Set permissions, security groups, and access policies
6. Customize pages, web parts, and branding
7. Train content owners and end users to manage and collaborate effectively
8. Automate routine tasks using Power Automate and integrate with Power Apps for advanced solutions

How HarjTech Helps

HarjTech brings hands-on experience building SharePoint environments for enterprise and public sector clients — from simple document libraries to fully customized intranet and workflow systems.

We support clients with:

• SharePoint environment setup, governance, and architecture
• Migration from file shares, legacy platforms, or on-premise SharePoint
• Custom site design, branding, and user experience
• Document classification, metadata models, and taxonomy
• Automation of forms, approvals, and content lifecycles
• Integration with Power Apps, Teams, Power BI, and external systems
• Training, change management, and support for long-term success

Whether you're launching SharePoint for the first time or redesigning an underutilized setup, we help you unlock its full potential — while keeping performance, security, and user adoption at the center of every project.