Overview

Whether you're conducting a governance audit, cleaning up unused apps, or preparing to offboard a user — you need a fast way to answer this question:

"Who owns all the Power Apps and Power Automate flows in my tenant?"

Microsoft doesn't give you a clean out-of-the-box report in the admin center. So we’ll use PowerShell, the Power Platform CLI, and PnP PowerShell to generate it.

This solution will:

• Show you every Power App and Flow across your tenant
• Display who created it and who the current owners are
• Export everything into a clean CSV file for reporting or cleanup

Perfect for IT admins, consultants, or internal platform owners — especially when you need to fix a problem quickly or prepare for a compliance review.

What You’ll Need (One-Time Setup)

1. Install PnP PowerShell

Run this in an elevated PowerShell window:

Install-Module -Name PnP.PowerShell -Force -AllowClobber

2. Install the Power Platform CLI

Download and install the Microsoft Power Platform CLI from:

https://aka.ms/PowerAppsCLI

After installation, make sure pac is recognized in your terminal by running:

pac help

If you see command output, it’s installed.

Authenticate to Power Platform

Before running the script, login using:

pac auth create --kind ADMIN --url https://admin.powerplatform.microsoft.com

This will open a browser and prompt for credentials. Use an account with Power Platform Admin or Global Admin permissions.

The Script: List All Power Apps and Flows with Owners

# -------------------------------------------------------------
# Script by HarjTech | www.harjtech.com
# Purpose: List all Power Apps and Power Automate Flows in tenant
# Outputs: CSV with App/Flow name, Environment, Creator, Owners
# -------------------------------------------------------------

# Initialize output arrays
$appsReport = @()
$flowsReport = @()

# Get all environments in the tenant
$environments = pac admin list | ConvertFrom-Json

foreach ($env in $environments.environments) {
    $envName = $env.name
    Write-Host "Processing environment:" $envName -ForegroundColor Cyan

    # Get Power Apps
    $apps = pac admin powerapps list --environment $envName | ConvertFrom-Json

    foreach ($app in $apps) {
        $appsReport += [PSCustomObject]@{
            Environment = $envName
            AppName     = $app.displayName
            AppId       = $app.appId
            CreatedBy   = $app.createdBy.displayName
            Owners      = ($app.owners | ForEach-Object { $_.displayName }) -join "; "
        }
    }

    # Get Power Automate Flows
    $flows = pac admin flow list --environment $envName | ConvertFrom-Json

    foreach ($flow in $flows) {
        $flowsReport += [PSCustomObject]@{
            Environment = $envName
            FlowName    = $flow.displayName
            FlowId      = $flow.name
            CreatedBy   = $flow.creator.displayName
            Owners      = ($flow.ownerUsers | ForEach-Object { $_.displayName }) -join "; "
        }
    }
}

# Export to CSV
$appsReport | Export-Csv -Path "$env:USERPROFILE\Desktop\PowerApps_Owners_Report.csv" -NoTypeInformation -Encoding UTF8
$flowsReport | Export-Csv -Path "$env:USERPROFILE\Desktop\PowerAutomate_Owners_Report.csv" -NoTypeInformation -Encoding UTF8

Write-Host "Reports exported to desktop." -ForegroundColor Green

What This Script Does (In Simple Terms)

• Logs into every environment in your Power Platform tenant
• Lists every Power App and Flow inside each environment
• Pulls:
  • Name
  • Environment
  • Creator
  • List of Owners
• Outputs two CSV files — one for apps, one for flows

Why This Matters

• Audit and cleanup: Easily find orphaned or inactive apps
• Offboarding: Reassign apps from departing users
• Governance: Ensure apps are not built and abandoned
• Security: Confirm that only approved users have ownership access

The Final Output (Excel-Ready)

You’ll get two CSV files saved to your desktop:

• PowerApps_Owners_Report.csv
• PowerAutomate_Owners_Report.csv

Each file includes:

• Environment name
• App or Flow name
• Creator
• Owner(s)

You can filter by environment, sort by owner, or merge with license data for further analysis.

How HarjTech Helps

This script is a starting point. HarjTech supports organizations with:

• Full Power Platform environment audits
• App and Flow inventory cleanup
• Governance and security configuration
• License optimization and CoE setup
• Migration, monitoring, and performance reporting

We help you take control of your Power Platform ecosystem — with clear visibility and automation-first strategy.

Conclusion

If you need quick answers about Power App or Flow ownership in your tenant, this solution gives you full visibility in minutes. Whether you're fixing a problem or preparing for governance, this tool puts the data in your hands — fast.

HarjTech builds tools like this — and implements the full governance strategies behind them.

Let us know if you’d like:

• A downloadable version of this guide as a PDF
• A custom dashboard built from this data
• Help implementing Power Platform governance at scale